Technology is the first thing employees need on move-in day. Start planning early, since internet service installation alone can take weeks.

8–12 weeks before

– Confirm the move date and floor plan

– Order internet service for the new location, ideally two connections for redundancy

– Assess the new space: power, cabling, network closet, and Wi-Fi needs

– Schedule a Wi-Fi survey if possible

– Decide what moves and what gets replaced

– Notify vendors, and plan phone number porting

– Update the IT budget

4–8 weeks before

– Design the network and order equipment

– Arrange structured cabling, and confirm testing

– Plan the server room or network closet: rack, power, cooling, and UPS

– Update the inventory of every device and where it will go

– Create a desk and room map with network ports and equipment needs

– Plan printers, phones, displays, and meeting-room technology

– Update your address in accounts, services, and DNS records where needed

2–4 weeks before

– Confirm internet circuit installation date

– Pre-configure network equipment, firewalls, and switches

– Back up everything, and verify restores

– Label cables, devices, and boxes

– Communicate move instructions to staff: what to pack and what not to

– Arrange movers experienced with IT equipment

Move weekend

– Power down systems in the right order

– Transport servers and sensitive equipment carefully

– Set up the network first, then servers, then workstations

– Test internet, phones, Wi-Fi, printers, and key applications

– Keep a punch list of issues

First week after

– Provide on-site IT support

– Resolve problems quickly

– Update network diagrams and documentation

– Confirm backups and monitoring work

– Securely dispose of old equipment and cancel old services

Common mistakes

Late internet orders, undersized network closets, missing cabling, and no testing plan.

DBR Soft manages the IT side of office moves from planning to go-live. Contact us for more information.