Managed print services (MPS) mean a provider supplies, monitors, and maintains your printers for a predictable fee, often billed per page.

What’s usually included

– Devices (leased or purchased)

– Toner and supplies delivered automatically

– Maintenance and repairs

– Remote monitoring of usage and status

– Reporting on volume and costs

Advantages

– Predictable costs, with no surprise toner or repair bills

– Less downtime, since supplies arrive before they run out

– Less admin time spent ordering and troubleshooting

– Visibility, so you can see who prints what

– Fleet optimization, replacing underused or redundant devices

Drawbacks

– Contracts can be long, so check terms and exit options

– Per-page rates may be higher than buying toner yourself at very low volumes

– Be clear about what counts as overage

Is it right for you?

MPS usually makes sense when you have several printers, moderate to high volume, or limited IT time. For a single low-use printer, buying and managing it yourself may cost less.

Questions to ask a provider

1. What is the cost per page (black and color)?

2. What’s included in service and response times?

3. What happens when volume changes?

4. How do I exit the contract?

DBR Soft can review your printing costs and tell you honestly whether MPS would save money. Contact us for more information.