The purchase price is only part of what a printer costs you. Toner, maintenance, and downtime matter more over time.

Laser or inkjet?

– Laser: faster, lower cost per page, better for high-volume office printing

– Business inkjet: lower power use, good for color, and often cheaper to purchase

Choose by volume

Check your monthly page count. A device rated for far fewer pages than you print will wear out quickly.

Look at cost per page

Compare toner or ink cartridge yields and prices. High-yield cartridges usually cost less per page.

Important features

– Duplex (double-sided) printing

– Secure print release (badge or PIN) for confidential documents

– Network and mobile printing support

– Scan-to-email and scan-to-cloud (OneDrive, SharePoint)

– Management tools for IT

Security

Printers are networked computers. Keep firmware updated, change default passwords, and disable unused services.

Cut costs

– Default to black-and-white and duplex

– Reduce the number of devices by sharing multifunction units

– Track usage by user or department

– Consider managed print services

DBR Soft supplies printers and supplies and can advise on the best fit for your office. Contact us for more information.