Your company domain is the foundation of your email, website, and online identity. Treat it as a critical asset.

Domain management best practices

– Own your domain. Register it in your company’s name, with a company contact, not an employee’s or a provider’s personal account.

– Protect the registrar account with MFA and a strong password

– Enable registrar lock to prevent unauthorized transfers

– Turn on auto-renewal and watch expiry dates

– Keep contact details current, so renewal notices reach someone

– Document DNS records and who manages them

– Use reputable DNS hosting with good availability

– Consider DNSSEC where supported

– Register common variations if brand protection matters

Email authentication

Configure SPF, DKIM, and DMARC to prevent spoofing and improve deliverability.

Email migration best practices

1. Inventory mailboxes, aliases, shared mailboxes, and distribution lists

2. Clean up old and unused data

3. Lower DNS TTL values a few days before the cutover so changes take effect faster

4. Choose a method that fits (cutover, staged, hybrid, or IMAP-based)

5. Pilot with a few users

6. Migrate in batches and verify

7. Switch the MX record at a planned time, outside peak hours

8. Reconfigure devices and email clients

9. Verify mail flow, including inbound, outbound, and external senders

10. Keep the old system available for a safe period, and back it up

Don’t forget

– Auto-responders, forwarding rules, and mail-enabled applications (scanners, CRM, websites)

– Calendars, contacts, and archives

– Email signatures and legal disclaimers

– Retention and compliance requirements

Common mistakes

Forgetting devices that send mail, switching DNS without testing, and losing access to the registrar account.

DBR Soft manages domains, DNS, and email migrations. Contact us for more information.