Several capable AI assistants compete for your business, including ChatGPT, Claude, Gemini, and Microsoft Copilot. They improve constantly, so choose based on your needs and test with your own work rather than relying on rankings.

Criteria that matter

1. Data protection. Does the business plan promise that your content is not used to train models? Where is data stored? What admin controls and audit logs exist?

2. Integration with your tools. Copilot works inside Microsoft 365. Gemini integrates with Google Workspace. Others connect through add-ins and APIs. The best assistant is often the one that fits your daily workflow.

3. Quality for your tasks. Writing, analysis, coding, summarizing long documents, and handling French content can vary between tools. Test with real examples from your work.

4. Document and file handling. Can it work with PDFs, spreadsheets, and long documents? How large can the files be?

5. Administration and security. Single sign-on, user management, usage reporting, and retention controls.

6. Cost. Per-user pricing, usage limits, and add-ons. Compare for the number of people who will actually use it.

7. Reliability and support. Uptime, vendor support, and contract terms.

How to run a fair pilot

1. Choose 5 to 10 users from different roles

2. Define 5 to 10 real tasks to test

3. Compare results and time saved

4. Gather user feedback

5. Review the security and legal terms

6. Decide, and set a review date

Avoid the common trap

Don’t let every employee choose a different tool. Standardize on approved options, so you can manage risk and cost.

Revisit regularly

This market changes quickly, so review your choice every six to twelve months.

DBR Soft can run an AI pilot and help you set governance for your chosen tools. Contact us for more information.