# Managed Print Services: Are They Worth It?

- Link: https://dbr-soft.com/managed-print-services-are-they-worth-it/
- Published: 2026-10-13T19:54:54+00:00
- Author: David Botero

Managed print services (MPS) mean a provider supplies, monitors, and maintains your
printers for a predictable fee, often billed per page.

**What’s usually included**

– Devices (leased or purchased)

– Toner and supplies delivered automatically

– Maintenance and repairs

– Remote monitoring of usage and status

– Reporting on volume and costs

**Advantages**

– **Predictable costs**, with no surprise toner or repair bills

– **Less downtime**, since supplies arrive before they run out

– **Less admin time** spent ordering and troubleshooting

– **Visibility**, so you can see who prints what

– **Fleet optimization**, replacing underused or redundant devices

**Drawbacks**

– Contracts can be long, so check terms and exit options

– Per-page rates may be higher than buying toner yourself at very low volumes

– Be clear about what counts as overage

**Is it right for you?**

MPS usually makes sense when you have several printers, moderate to high volume,
or limited IT time. For a single low-use printer, buying and managing it yourself
may cost less.

**Questions to ask a provider**

1. What is the cost per page (black and color)?

2. What’s included in service and response times?

3. What happens when volume changes?

4. How do I exit the contract?

**DBR Soft can review your printing costs and tell you honestly whether MPS would
save money.[ Contact us for more information.](https://dbr-soft.com/contact/)**

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